top of page

This Email Template Achieved a 75% Open Rate and 3% Reply Rate


In the fast-paced world of real estate, crafting the perfect email is key to building stronger connections and converting leads into clients. Tori Hite from CB (Coldwell Banker) KPDD managed to do just that with an email that generated an impressive +75% open rate and a +3% reply rate.

Let’s break down her success and the email template that made it happen.

The Email Template


Subject Line: Connecting re: {{ street_address }}: {{ first_name }} // Tori Hite - Coldwell Banker KPDD


Email Body: Hi {{ first_name }}, I hope all is well.

As the {{ city }} housing market continues to defy the fundamentals of past years, it's more important to start maximizing home values well ahead of time (whether you’re considering selling or refinancing).

As a local agent, I’ve helped hundreds of neighbors improve valuations, increase equity, and navigate the unique dynamics of the {{ city }} market.

A detailed report can uncover opportunities for price improvement, identify often overlooked issues, and can simplify financial planning.

Would you be opposed to me preparing one?


Why This Email Works


  1. Clear and Personalized Subject Line: The subject line is specific to the prospect by including both their name and their property address, instantly making it relevant to them.

  2. Hyper-Segmented Audience: The email is tailored for homeowners who are either considering selling their home or refinancing. This ensures that the message speaks directly to a key pain point.

  3. Value-Focused Message: Instead of focusing on the agent's experience or achievements, the email highlights how the recipient can benefit by improving their home’s value, equity, or financial planning.

  4. Concise and Impactful: The email is short but manages to communicate a lot—showing expertise, offering value, and inviting further discussion.

  5. Personalization Throughout: By addressing the recipient by name and referencing the city and property, the email feels less like a generic sales pitch and more like a tailored message.

  6. Value Proposition Tease: The email hints at something valuable—an in-depth report that could reveal opportunities the recipient may not have considered, making them curious to know more.

  7. Soft Call to Action (CTA): The CTA is subtly phrased as a question—"Would you be opposed to me preparing one?"—which reduces pressure and encourages a positive response.


Understanding Your Prospect's Needs


What makes this email particularly effective is its focus on the recipient's needs. In real estate, as in many industries, your prospects don’t care about you—they care about their own problems and how you can help solve them.

By addressing specific concerns such as improving home value or preparing for financial decisions like refinancing, this email cuts through the noise and speaks directly to what matters most to homeowners. The soft approach also builds trust, positioning you as someone who offers assistance rather than someone looking to sell something.


The Framework for Success


This email follows a proven framework that you can adapt for your own outreach efforts:

  • Personalization – Reference the prospect’s name and property.

  • Context Setting – Highlight the current market conditions and how they affect the prospect.

  • Value Proposition & Social Proof – Offer insights that the prospect might not know, and reference your success with similar clients.

  • Call to Action (CTA) – Keep it simple and helpful, offering something valuable with no pressure.


Tools for Better Engagement


Crafting emails with personalization and value-driven messaging requires the right tools. Platforms that offer data enrichment and marketing automation can help you reach your ideal prospects with the right message at the right time. By leveraging these resources, you’ll be able to connect with more homeowners, showcase your expertise, and ultimately, drive more results.

Comments


bottom of page